Administrative Coordinator

Bookkeeper/Administrative Coordinator

About the Opportunity

Catroppa Group

Our client Realtor Johnny Catroppa specializes in the buying and selling of the homes in Metro Vancouver. After being in the Real Estate and Property Management industry for over 30 years, Johnny and his sons have started their Real Estate team Catroppa GroupCatroppa Group puts their clients first and foremost, provides their clients with excellent knowledge of the market, utilizes their experience to ensure their clients are taken care of and look out for their best interest. 

About the Role

We are seeking a passionate, detail-oriented, tech savvy Bookkeeper/Administrative Coordinator who would like to grow with the company.   The right candidate has the potential to take on additional roles and responsibilities as the business grows. We are looking for a team player who is proud of their work and enjoys working with a team. We need a problem solver who likes taking on challenges.  The ideal candidate must be able to work in a fast-paced environment and be willing and able to learn new skills.   

The Specifics


The ideal candidate will bring a minimum of 3 years’ experience in accounting procedures and fundamentals using SAGE Software. This in an important role to the overall team and we want the successful candidate to be an active contributor to the continuing success of the business. This is a part-time position that offers a competitive salary & commission structure.  This position is based out of the Coquitlam office location with the option for remote work when suitable. 

Job Duties

  • Bank deposits of rental cheques from tenants  
  • Communication and coordination with owners and customers
  • Bookkeeping duties as required 
  • Generate system reports using SAGE  
  • Enter invoices, handle cheque & wire processing, and reconcile vendor statements 
  • 2-5 years hands on experience with Accounts Payable and/or Accounts Receivables 
  • Proficient with Word and Excel 
  • Social Media support including lead finder website, social media presence and posting rental advertisements on Craigslist and Kijji 
  • Perform all accounting functions (including but not limited to data entry, bank deposits, invoicing, collections, water bills, and maintaining account files up to date) 
  • Answering telephone enquiries, sort and distribute incoming mail and dispatch outgoing mail 
  • Write business letters or office memos using word processing programs 
  • Load listings, process deal paperwork and manage projects 
  • Maintain current listings and files in an organized and complete manner 
  • Consult and coordinate with sellers regarding property photos, staging, signage and marketing activities 
  • Prepare marketing materials such as feature sheets, flyers, neighbourhood reports and post cards 
  • Maintains an efficient and organized file management system 
  • Maintains and organizes client and business contact lists 
  • Answers phone calls and inquiries for real estate and property management 
  • Assists with business development related initiatives 
  • Performs general office and clerical duties 
  • Writing cheques to pay owners and expenses and damage deposits for tenants  
  • Log deposits and expenses monthly  
  • Dealing with Strata companies  
  • Understand/learn how to read a commercial lease  
  • Dealing with BC Hydro, Garbage collection, insurance, taxes, property taxes  
  • Organizing repairs for rental units  
  • Help conduct an audit with real estate council  
  • Organization and management of rent cheques 
  • Help run our lead finder website  
  • Set up real estate showings  
  • Day to day property management and real estate activities 

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